Undertakings, searches and a completion date that will not move
Commercial property is undertakings you are personally bound by, disbursements that mount up, and a completion date everything is measured against. Writford keeps all three on the matter.
What does commercial property software need to handle?
Undertakings the firm is bound by, disbursements such as searches and Land Registry fees with the right VAT treatment, completion dates the whole firm can see, and client money held to complete. Writford keeps each of those on the matter itself.
- Can I track undertakings given on a transaction?
- Yes. They are recorded on the matter, shown as outstanding or discharged, and surfaced when the matter is being closed so a file cannot be closed with one still live.
- How are search fees handled?
- As disbursements on the matter, with the supplier, date, amount and VAT treatment recorded when incurred, flowing onto the next bill grouped and totalled.
- Does it produce a completion statement?
- Yes, built from the disbursements and figures already on the matter rather than re-entered.
- Where does completion money sit?
- On the client ledger for that matter, and it can be ring-fenced so it is not treated as freely available client money.
- Can the whole team see the completion date?
- Yes. Key dates are on the matter rather than in a personal calendar, and sync both ways with Outlook.
Undertakings tracked to discharge
An undertaking is personally binding and easy to lose once a deal completes. Writford records them against the matter, shows outstanding against discharged, and surfaces them when the file is being closed so nothing is closed with one live.
Searches and fees recovered, not absorbed
Local authority, drainage, environmental and Land Registry fees are recorded against the matter as they are incurred, with the VAT treatment set at the time, and flow onto the bill grouped rather than reconstructed from receipts.
Completion money, held properly
Funds held to complete sit on the client ledger, ring-fenced where they are committed, and the completion statement is built from figures already recorded rather than typed again.
One completion date, visible to everyone
Key dates belong to the matter and sync to Outlook both ways, so the date is the firm's rather than one fee earner's diary entry.