Know who owes what, and for how long
Aged debtors bucketed by client and matter, with one-click chasers and a live cash position. Stop waiting for month end to know where the firm stands.
What is an aged debtors report?
An aged debtors report shows unpaid invoices grouped by how long they have been outstanding. Writford buckets outstanding balances by age, by client and by matter, lets you send the right chaser from the matter itself, and shows the firm's cash position on one screen.
- How are debts aged?
- Outstanding invoices are bucketed by how long they have been unpaid, typically current, thirty, sixty and ninety days and beyond.
- Can I chase from the report?
- Yes. A chaser can be sent from the matter itself, so the reminder goes with the right context rather than as a generic letter.
- Can I see the firm's overall position?
- Yes, on one screen, rather than adding up per-client figures by hand.
- Does it show who owes what by matter?
- Yes, by client and by matter, so a client with several matters can be seen both ways.
- Does it include interest on late payment?
- Interest can be charged on a late invoice where the firm's terms allow it.
Outstanding balances bucketed by age, by client and matter
The aged debtors report shows every unpaid invoice grouped into 0-30, 31-60, 61-90 and 90 plus day buckets. The same view rolls up by client and drills down to the matter the bill came from. The figures match your nominal ledger because there is one source of truth, not two.
- 0-30, 31-60, 61-90 and 90+ day buckets out of the box
- Roll up by client and drill down to the underlying matter
- Filter to a single fee earner, a single client or a single date
- Sort by balance to see the largest exposures first
- Reconciles to the nominal ledger, no double entry between systems
Send the right chaser to the right client, from the matter
Chasing late payment is the highest return per minute task in any law firm, and the one most often skipped. From the aged debtors view you send a first reminder, second reminder or final letter in seconds, with the matter and the invoice already attached. Templates are editable, so the tone is yours.
- First, second and final reminder templates ready to send
- Edit the wording per client when the relationship calls for it
- Every chaser logged on the matter timeline, with date and sender
- Mark a debtor as in dispute so it stops appearing in chase runs
- Set the next follow up date and the system reminds you
Know the cash position of the firm in one screen
The aged debtors view is also the cash position view. It shows what you can reasonably expect to receive in the next 30 days, what is at risk in the 31-60 bucket, and what should already have been provisioned for write off. Partners get an honest picture of the firm without an end of month rebuild.
- Total expected receipts in the next 30 days at a glance
- Highlight on balances that have crossed the 90 day mark
- Provision view to support write off discussions at year end
- Export to CSV when the accountant asks for source data
- Live, not a snapshot, so the figures are always today's figures