Reconcile the client account without a spreadsheet
Bank register, reconciliation, deposit slips and cash books for client and office accounts. One person reconciles an account at a time, and a signed-off period stays signed off.
How does bank reconciliation work in a law firm?
A law firm reconciles each bank account against its statement, matching every receipt and payment until the records and the bank agree. Writford gives you a register per account, a line-by-line reconciliation that locks once signed off, printable deposit slips and cash books.
- Can two people reconcile the same account at once?
- No, and that is deliberate. A reconciliation in progress takes an exclusive lock on that account. A second person is told who holds it and can take it over explicitly, rather than working in parallel and overwriting the first.
- What happens after a reconciliation is signed off?
- The period locks, so figures a partner approved cannot quietly change afterwards. Reopening is possible but is a deliberate act rather than something that happens by accident.
- Does Writford produce cash books?
- Yes. Cash books are produced for the period from the bank register, in a form you can hand to an accountant without rebuilding them in a spreadsheet.
- How are paying-in slips handled?
- You build a deposit from the individual receipts going into it and print the slip. The link between the slip and its receipts is kept, so when the bank shows one lump sum the reconciliation already knows which client receipts made it up.
- Does it reconcile both client and office accounts?
- Yes. Both are supported and kept structurally separate throughout, with their own registers, reconciliations and balances.
One register per account, client and office kept apart
Every receipt and payment on every bank account, in one register you can filter and search. Client account and office account are separate throughout, because mixing them is the mistake that ends careers. Running balances are shown so you can find the point where the record and the bank started to disagree.
- Client and office accounts kept structurally separate
- Receipts and payments with running balance per account
- Filter by account, date range or matter
- Cash books for the period, ready to hand to an accountant
Reconcile against the statement, and lock it when it agrees
Work through the statement line by line, add the items the bank knows about and your records do not, and close the reconciliation when the two agree. Once signed off the period is locked, so the figures a partner approved cannot quietly change afterwards.
- Line by line against the bank statement
- Additions lane for items the bank has and the ledger has not
- Difference shown live, so you know when you are done
- Signed-off reconciliations lock, and reopening is a deliberate act
Two people cannot reconcile the same account at once
A reconciliation in progress takes an exclusive lock on that account. If a colleague opens the same one they are told who has it rather than being allowed to work in parallel and overwrite each other. They can take it over deliberately, which is a decision somebody makes rather than a race nobody notices.
- Exclusive lock per account while a reconciliation is open
- A second person sees who holds it, not a silent conflict
- Take-over is explicit and recorded
- No two half-finished reconciliations of the same account
Build a paying-in slip from the receipts it actually contains
Group the cheques and cash you are banking into a deposit, print the slip, and keep the link between the slip and the individual receipts. When the bank shows one lump sum on the statement, the reconciliation already knows which client receipts made it up.
- Build a deposit from the receipts going into it
- Printable paying-in slip
- The statement's single credit reconciles back to its parts
- No manual re-keying to work out what a lump sum was